Divisions

 

Arizona Strategic Enterprise Technology (ASET) Office

ASET is responsible for defining and executing the State-wide strategic IT plan in alignment with the Governor’s four cornerstones of reform.  ASET expands on the Governor’s reform agenda with the themes of reducing unnecessary expenditures, leveraging technology as a force-multiplier, and protecting the security and privacy information of our state’s citizens. The Strategic Transformation and Innovation office sets the technology, security, privacy, and communication strategies, policies, and procedures for the state of Arizona.  In addition, it is the body responsible for monitoring and overseeing high-risk technology projects across all state agencies.  Lastly, it manages several large, state-wide programs and initiatives such as e-Government, the Health Information Exchange, and Broadband.

Popular ASET Services and Resources

Digital Government Resources

IT Project Management

IT Project Investment Justifications & Other Strategic Oversight Resources

Security Resources

End User Support Services

IT Security Services

For more resources and services, please visit ADOA-ASET’s website.  

Benefit Services Division

The Benefit Services Division manages the Health Insurance Trust Fund and is responsible for the benefits provided to its 129,000+ members. Members include active state and university employees, retirees, COBRA members and qualified dependents.

Primary functions include:

  • Administering the medical, pharmacy, dental, vision, life, disability, flexible spending accounts, computer purchase, employee discount, and home-owners and auto insurance plans for all eligible state employees and those state retirees who choose the Benefit Options Plan.
  • Maintaining a statewide wellness program offering numerous health enhancement and preventive services for all active state employees (602-771-WELL).  The Division administers an Employee Assistance Program (EAP) on behalf of many of the state agencies, boards, and commissions. Call 877-327-2362 for additional questions regarding EAP.

 

Popular BSD Services and Resources:

 

General Accounting Office (GAO)

The General Accounting Office (GAO) is responsible for establishing Statewide accounting policies and procedures, managing the Arizona Financial Information System (AFIS), administering the Statewide Payroll through the Human Resources Information Solution (HRIS), preparing the Statewide Financial Reports, and providing technical assistance and other management advisory services. GAO can be reached by visiting the GAO Website, by address at 100 N. 15th Avenue, Suite 302, Phoenix, AZ 85007 (our front desk is open 9:00 a.m. to 4:00 p.m.), by phone at (602) 542-5601, or by fax at (602) 542-5749.

Popular GAO Services and Resources

GAO Travel

State Accounting Manual

Payroll Guide

OpenBooks

For more resources and services, please visit ADOA-GAO’s website.  

 

General Services Division (GSD)

The General Services Division (GSD) provides a variety of business operations, planning and construction oversight to agencies, boards, commissions and ADOA divisions through the following units:

 
Facilities Operations and Maintenance (FOAM) provides the following services - custodial, grounds, physical security, locksmith, HVAC, Special Events, electrical, plumbing, and general maintenance repairs to ADOA’s owned and/or managed facilities.
 
Planning and Construction Services (PCS) manages the ADOA Building System (including statutory review of construction projects, building renewal planning, annual capital improvement planning and documentation, building inspections, relocations, and tenant improvement projects), oversees the State’s private sector office space leasing program, and provides review and recommendations for legislatively approved Monuments and Memorials.
 
Fleet Management maintains a fleet of vehicles for use by state agencies and operates the Alternative Fuel Depot.
 
Surplus Property Management Office (SPMO) is responsible for disposal and redistribution of personal property that is surplus to the State's needs. Surplus Property also manages the Federal Surplus Property Donation Program.
 
Mail Room oversees the collection and distribution of interagency mail, US Mail, FedEx and UPS for state agencies located in the Capitol Mall area and some agencies outside the Capitol Mall including Tucson.
 
Additionally, GSD is responsible for Clean Burning Fuel Coordinator function, providing administrative support to the Water Quality Appeals Board and posting public meeting notices in the State Capitol lobby.

Popular GSD Services and Resources

 

Governor's Regulatory Review Council (GRRC)

For most agencies, the Council is the final step in the rulemaking process.  The Council is composed of seven members and is chaired by the Director of the Department of Administration or designee, who serves ex-officio. While tasked with several responsibilities, the Council has two primary functions. First, the Council is the final step in the rulemaking process for most state agencies. The Council reviews proposed rules, unless exempted from Council review by statute, to ensure that the proposed rules are necessary and to avoid duplication and adverse impact on the public. The Council assesses whether a rule is clear, concise, and understandable, legal, consistent with legislative intent, within the agency's statutory authority, and whether the benefits of a rule outweigh the cost. If a rule does not meet these criteria, the Council returns it to the agency for further consideration. Secondly, the Council is responsible for conducting five-year reviews. Arizona law requires an agency to review its rules every five years to determine whether the rules need to be amended or repealed. After doing this review, the agency is required to submit a report of its findings to the Council, which will approve the report or return it to the agency for additional work.

Popular GRRC Services and Resources

GRRC Rules & Statutes

GRRC Process

For more resources and services, please visit ADOA-GRRC’s website.

Grants and Federal Resources (GFR)

The Office of Grants and Federal Resources (GFR) is a coordinating agency of the Arizona Department of Administration. Our mission is to maximize the benefits of federal funding received and increase the grants management capacity of the State of Arizona. GFR helps state agencies, local governments, and non-profit organizations find, win and manage grants. GFR strives to be the premier resource of training and technical assistance for the Arizona grants community. One of our primary goals is to simplify the grant pursuance process for grant opportunities offered by state agencies by allowing local governments and non-profits to search all current state opportunities on this site.

Popular GFR Services and Resources

Grant Resources (Grant Pursuance Matrix; e-Civis Funding Opportunity Functionality; Fraud Waste & Abuse Prevention, etc)

SPOC Clearinghouse Procedures Manual (as of January 2014)

For more resources and services, please visit ADOA-GFR’s website.

Human Resources Division (HRD)

The Human Resources Division (HRD) manages the ADOA Personnel System which consists of approximately 37,000 state employees from approximately 100 state agencies, boards and commissions. HRD has three primary functions.

  • Maintains the infrastructure for personnel administration including the State’s payroll/personnel system (HRIS), the centralized job board (azstatejobs.gov), the hiring system (Hiring Gateway), the State’s centralized employee’s self-service website (YES), the classification and compensation system, and the Personnel Rules and policies that govern personnel within the ADOA Personnel System.
  • Provides a number of services to state employees including a State Career Center and training through the Arizona Learning Center.
  • Supports state agencies by providing human resources services in the areas of employee relations, staffing and recruitment, job classification, employee compensation, employee development, recognition, workforce planning and analysis, and operational support.

Popular HRD Services and Resources

Employee Learning Center

MAP - Performance Management

Agency Human Resources Contacts

Y.E.S.

Travel Reduction / Capitol Rideshare

Human Resources Forms & Templates

For more resources and services, please visit ADOA-HRD’s website.

Risk Management (RISK)

The State Risk Management Office provides statewide (including the three universities) management responsibilities for the following programs: Property, liability and workers’ compensation claims management, loss prevention, environmental remediation, excess insurance, and risk financing. These services are provided through various Risk Management sections. Contact information: 100 North 15th Ave 3rd Floor, Suite 301 Phoenix, AZ 85007 Phone: 602- 542-2182 Fax: 602-382-2364.

  • The Property and Liability Claims / Insurance Section (602-542-2180) is responsible for the investigation and settlement of all insurance claims related to state property and liability issues. The section also manages and defends lawsuits against the state with the assistance of the Attorney General’s Office and recovers moneys from third parties responsible for loss or damage to state property.  The section also purchases insurance policies that provide excess coverage and provides agency assistance regarding insurance and indemnification issues.

  • The Workers’ Compensation Section (602-542-5218) is responsible for investigation and management of all workers’ compensation claims filed by State employees. The Workers’ Compensation section manages the return to work and modified duty programs for the State and provides assistance to state employees in receiving quality medical care for injuries sustained on the job.

  • The Loss Prevention Section (602-542-2175) is primarily responsible for working with State agencies to reduce the frequency and cost of losses. Risk Management Loss Prevention Consultants provide advice and assistance in a variety of areas, including exposure analysis, environmental assessments and industrial hygiene concerns.

  • The Administration Section (602-542-1492) provides personnel, payroll, benefits, and purchasing services to all sections of Risk Management.

Popular RISK Services and Resources

 

State Procurement Office (SPO)

The State Procurement Office (SPO) serves as the central procurement authority for the State of Arizona. In doing so, SPO focuses on providing procurement leadership, procurement delegation, policy development, technical assistance, and maximizing strategic sourcing opportunities.

The SPO conducts strategic sourcing for statewide non-programmatic specific contracts including: office supplies and equipment, temporary services, information technology equipment, software and telecommunication equipment and services. SPO also conducts specialized procurements for a large number of small agencies with limited procurement authority.

Additionally, SPO provides and supports a central e-procurement system (ProcureAZ) for state agencies and cooperative members (ie., counties, cities, schools) to use in conducting their procurements. ProcureAZ assists SPO in providing the required compliance and oversight of procurement in the State of Arizona.

Popular SPO Services and Resources